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HubSpot meetings tool calendar with available meeting times

Free Meeting Scheduler

Schedule meetings faster and forget the back-and-forth emails. Your calendar stays full, and you stay productive.

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  • Let prospects book a meeting time that works for both of you

  • Book more meetings and appointments with less hassle

  • Syncs with Google Calendar and Office 365 Calendar

  1. Meeting scheduling made simple.

    Don’t get stuck in a back-and-forth email chain trying to find a time that works for everyone to meet. With HubSpot’s meetings tool, prospects can automatically book a meeting with you or multiple people in your company. 

    The HubSpot meeting scheduler works with the apps your team already uses, and is connected to your HubSpot contacts database, so every time a prospect books a meeting your database grows and stays in sync. Start booking more appointments with less hassle, and get your time back to focus on more important things.

    HubSpot meetings tool showing meeting setup options

  1. Eliminate the back and forth of meeting scheduling.

    Give prospects the power to book meetings with you, and save hours of time on unnecessary emailing. HubSpot’s meetings tool syncs to your Google or Office 365 calendar, so prospects can always see your most up-to-date availability.
    HubSpot meetings tool synced to a calendar

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    HubSpot meetings tool synced to a calendar

  2. Offer flexibility with round robin and group links.

    Let prospects schedule time with multiple people with group meeting links, or use a round robin meeting link so they can meet with whichever rep’s schedule works best. As prospects schedule meetings, they’ll automatically be added to your HubSpot contacts database, so your database grows and stays organized.
    HubSpot meetings interface showing round robin and group meeting setup

    Click to enlarge
    HubSpot meetings interface showing round robin and group meeting setup

  3. Book more meetings by emailing or embedding your calendar.

    Get more meetings and leads by embedding your calendar on your website — no coding required — so prospects can conveniently schedule meetings directly on your website. If you’re emailing with a prospect, include your calendar link in your email to make scheduling appointments convenient.
    HubSpot meetings module embedded on a web page

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    HubSpot meetings module embedded on a web page

  4. Use the appointment scheduler to automate your sales process.

    When you have high quotas to hit, managing your prospects can feel impossible. Take the manual work out of appointment scheduling to free up more time to close deals. Send prospects your appointment booking link so they can book directly on your available calendar.
    HubSpot meetings booking link

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    HubSpot meetings booking link

Have questions? Give us a call and we'll walk you through it.

+1 857-829-5060

Related Resources

If you’re interested in meeting scheduling software, these related resources may help.

Frequently Asked Questions

  • A meeting scheduler is software that facilitates a group of individuals scheduling a meeting easily and quickly. Rather than having back-and-forth conversations to find a time that works, a meeting scheduler is a link your team can send to one or more individuals, allowing them to see available times for the person or group they are trying to book with.

    Meeting schedulers often integrate with both the scheduler and the invitee’s calendar, so the users don’t even need to leave the meeting scheduler window to see availability.

    HubSpot’s free meeting scheduler offers a direct integration with HubSpot's CRM tools, email marketing, and sales leads software. Anywhere your team is sending emails, HubSpot meeting scheduler is available, sign up here.

  • Popular features of HubSpot’s free meeting scheduler include:

    • Embeddable calendar widget that you can include on external site pages
    • Direct links that make it easy to share via email
    • Integration with Gmail, G Suite, and Outlook or Office 365 for Windows
    • Automated sequences to trigger emails as soon as someone schedules a meeting
    • Group meeting links to facilitate larger group meetings with ease

  • Setting up a calendar booking link is easy. First, create your free HubSpot account. Then connect your Office 365, Gmail, or Exchange calendar to the meetings tool. Navigate to Sales > Meetings in the HubSpot app to create a custom scheduling page.

    After you've set up your scheduling page, the meetings tool will automatically populate your availability based on your connected calendar. Start using your meeting scheduling link by embedding it in your website, integrating it into your live chat widget, or sharing it in sales emails.

  • HubSpot’s meeting scheduler is part of Sales Hub, and you can get started with it for free. If you’re looking for more advanced features to help automate and scale your sales operations, HubSpot also offers premium features with Starter, Professional, and Enterprise editions of Sales Hub.

  • HubSpot’s meeting scheduler is instantaneous to set up. Simply associate your calendar, and you’ll be good to go.

  • Yes, you can customize the meeting length, and you can have multiple meeting lengths. You can also set your desired bookable time range in your meetings link settings so meetings can only be booked during certain times.

  • When someone visits your meeting link, the available times on the link will appear in their unique time zone.

  • When you set up the meetings tool, you connect your calendar to HubSpot. When a prospect is on your meetings page, they'll see all open slots on your calendar that are marked as free. If you have events on your calendar that are set to busy, they will not show as a bookable time.

  • HubSpot's meetings scheduler works seamlessly with Gmail, G Suite, Outlook, and Office 365 for Windows.

    Connect with your Google Calendar or Office 365 Calendar to automatically sync availability, and put the power to book meetings in the hands of your prospects.